In order to share files or folders in Egnyte, you must first log into the Egnyte web portal here: https://wearebw.egnyte.com and browse to the file or folder you wish to share.
Once you’ve located the file or folder, hover over it and click the Share icon that appears to the right. You can also click the box next to the file or folder and select Share from the menu.
From here, you can share the file with the default settings by clicking Get Link or Email Link. The Get Link option will allow you to copy a direct link and paste within Outlook or a document, while Email Link will send an email through Egnyte itself.
You can also adjust the link sharing options before they’re sent by clicking Change link options. Determine exactly who can access the link, what they can do with the file, and if they’ll see the most recent version.
Who will have access:
• Anyone: Anyone you send the link to will be able to access the folder or file. If the person you send the link to shares it with others, they’ll also be able to access the link unless additional options have been applied (see the Additional options section below for more information).
• Anyone with a password: Anyone you send the link to and has been provided with the password will be able to access the link. If the person you send the link to shares it and the password with others, they’ll also be able to access the link unless additional options have been applied (see the Additional options section below for more information).
• Your Domain File Server users: Any user that has been set up with login credentials on your domain will be able to access the link. The user must login to access the link. This works for Admins, Power Users, or Standard Users as long as they’ve been set up in Egnyte.
• Your Domain File Server users I email this link to: Any user you send this link to that has also been set up with login credentials on your domain will be able to access the link. The user must login to access the link. This works for Admins, Power Users, or Standard Users as long as they’ve been set up in Egnyte and you send them the link.
Allow Downloads:
• Yes: The recipient will be able to download a copy of the file.
• No: The recipient will only be able to view the file but cannot download a copy.
Additional options:
• Link Expires: You can choose on date to have the link expire after a certain date. After this date, the link will no longer work. You can also select after to choose a number of clicks that are allowed before the link expires.
• Notify me when link is clicked: You’ll receive a notification each time the link is accessed.
• Include file name in link: The full file name will be included with the link. This option is helpful if you are sending multiple file links in one email.
• Always show the most recent version of the file: If this option is checked, the recipient will be able to see the newest version of the file.
Once you are happy with the settings you have specified for the file, proceed to Get Link or Email Link to share with colleagues or external contacts.